Using the Project Activity Feed

Overview 

Located in a project's Activity tab, the Activity Feed displays communication, uploaded documents, and the latest updates within a project. There are numerous actions you can perform in the Activity Feed, such as:

• Creating a post
• Approving or rejecting timesheets and expense reports
• Marking invoices as paid
• Linking files to a task
• Replying to a post
• Pinning a post
• Tagging a team member
• Filtering and sorting
• Create a status report with the Project Status Report Assistant (Kantata AI must be activated on the account and you must be a Project Administrator with the Access Group permission)

Creating a Post

You can quickly communicate with your team members by creating a post in the Activity Feed. For example, you can create a post to ask a question, provide a project update, upload a file, and more. Other members can then view and respond to your post, which promotes more team collaboration and transparency on how the project is doing. Alternatively, you can create a private post that will only be visible to you and the team member you tag by.

To create your post, type your message in the Create new post box. You also have the option to @mention a user, link to a task, and upload a file in the post.

If your project posts are public by default and you want to make the post private, click the Public button. The button changes to Private, and you can now select the users you’d like the post to be visible to.

• If the post is Public, it will be visible to everyone in the project and notify all participants via email.
• If the post is Private, you can choose who will see your post and receive an email notification.

If you want to include bold, italics, lists, links, lines, and/or emojis, you can add markdown formatting to your text or use the text formatting options under the text field.

Editing, Deleting, or Pinning a Post

To edit or delete a post after it’s created, hover over the post in the Activity Feed and click the Actions (“   ”) icon. Alternatively, you can click the Pin (“   ”) icon to make sure the post always remains pinned at the top of the Activity Feed.

Tagging and Replying

You can direct a message to a particular person using @mentions, where you type the "@" symbol followed by the person’s name. Using an @mention will send the person you mentioned an email with your post. You can also type @all to notify and send emails to all project participants.

A member can reply to a post in the project workspace by clicking Reply or by responding to their project post email notification.

Creating a Status Report

Use the AI-powered Project Status Report Assistant to create status reports that can be shared in Kantata or shared externally. Select the Generate Status Report button below the Create new post box to get started.

For more information, see the Project Status Report Assistant Overview article.

Managing Timesheets

Once a team member submits a timesheet for approval, it appears as a detailed post—visible to the user who submitted it and members with View Financials (or higher) Project Permissions—listing the total billable and non-billable (if enabled) hours for that workweek.

If you are an Account Administrator, a manager responsible for entering time off for others–such as team members or direct reports—or a member with View Financials (or higher) Project Permissions, you can approve or reject the timesheet submission directly from the feed.

Managing Expense Reports

Once a team member submits an expense report for approval, it appears as a post—visible to the user who submitted it and members with View Financials (or higher) Project Permissions—showing the total amount and number of items in the report.

A member with Edit Financials (or higher) project permissions can Approve or Cancel their own expense reports directly from the project’s Activity Feed.

Managing Invoices

After a team member creates an invoice, a post displaying the invoice details appears in the Activity Feed. From here, team members with Project Lead account permission (or higher) can mark the invoice as paid, edit it, or cancel it.

You can click the invoice title link below the post to be taken to the invoice details page.

Uploading Files / Attaching Google Drive Files

You can upload a Google Drive file from the project’s Activity tab and post it to the Activity Feed. Keep in mind that if you uploaded a file to a private message, only users who have access to that message will be able to see and download the file.

All files and Google Drive files that you attach to a post can later be accessed in the Project Files tab.

Linking a Post to a Task

When uploading a file or associating a Google Doc to the Activity tab, a good rule of thumb is to link it to a task in your project’s Task Tracker by clicking on Link to Task beneath your post and selecting the appropriate task. This helps your project participants know the attachment is for a specific task.

Sorting and Filtering Posts

When a project has a lot of posts in the Activity Feed, you can use the Sort and/or Filter options—located in the top-right corner of the feed—whenever you want to narrow down the list and quickly find a specific post.

• Sort—You can sort Chronologically or by Newest Reply.
• Filter—You can filter by Messages with attachments and Linked with deliverables.

If there aren’t any posts that have attachments or are linked to deliverables, these options will be grayed out when you click the Filtered drop-down arrow.

Related Articles

• Tasks Overview 
• Google Workspace Integration Overview